Affiliate Membership Officer ResourcesMembership Recruiting, Retention and Engagement ToolkitIt
is highly recommended that each affiliate appoint or elect a membership
chair who could in turn form a membership committee to track the
affiliate's membership roster. Most importantly, to reach out an welcome
new members and get them involved, communicate with members about ways
to get involved in affiliate programs, and remind members to renew their
membership. The committee can also collaborate with HQ on recruiting
campaigns to non-members. ACNM has developed an Affiliate Membership
Toolkit to assist affiliate leaders in recruiting and retaining members.
We hope with a dual effort by the national office and the affiliates,
we will all be successful with increasing our membership. Most of the items in the affiliate membership toolkit below can be modified so each affiliate can include their affiliate-specific information. RecruitingMembership Recruiting Video PowerPoint presentation aimed at potential members; includes update on ACNM activities PowerPoint presentation aimed at potential student members Telephone Recruiting Script On-Boarding and Engaging Your New MembersWelcome Plan for the affiliates to consider implementing Welcome Letter Template - welcome new members to your affiliate Retaining and Reengaging Your MembersLetter to lapsed members, encouraging them to rejoin Membership BrochuresWe are excited to announce new membership brochures for affiliates to download and print. There are three different versions, and one version allows for the affiliate to include specific contact information. The brochures are set to print on an 8.5x11 sheet of paper and are available for download.  Download this version here.  Download this version here. This version allows for affiliate-specific information to be added on the bottom of the brochure.  Download this version here.
Affiliate PortalAre
you communicating effectively with your affiliate members? It is
crucial that affiliates maintain a regular flow of communication with
their members, both to keep them in the loop with what is going on
within the affiliate and to ensure that they feel included in the
organization. Remember, many of these members were never chapter members
before and affiliate membership is new to them. The ACNM Affiliate
Portal provides affiliate officers with the up-to-date member
information necessary to facilitate these communications. Access
the Affiliate Portal, where you can look up, download, and save data
about your affiliate, by logging in to midwife.org at the top of the
page using your username and password. Once you have successfully logged
in, click "Edit My Profile." This takes you to a page that displays
information about the affiliate. The link for the Affiliate Portal is
along the right hand side of the page. Reports available to be run
include:
Hint: To produce Export to CSV or Label reports that include all affiliate members do not make any selections in the Membership Category selection area. Only make selections in this area to exclude all unselected categories. The affiliate portal allows you to modify the reports generated to get the exact information you need. Enrollment Dates To
help you identify and connect with new members of your affiliate, we
have added an Enrollment Date range report modifier. You can now select
the type of report you would like to run, enter in a range of dates in
the Enrollment Date boxes and select Create Report. The report generated
will only be those members that are new to ACNM and new to your
affiliates within the specified date range. This report will give you the opportunity to reach out and welcome the new members to the affiliate, alert them to upcoming events and tell them of the different ways they can become involved in the affiliate. Reaching out to the members, especially new members, is the first step in engaging them. Change of Address Many
of our affiliates use the membership reports generated from the
affiliate portal to map which legislative district the member lives in
to help forward legislation. This can be extremely time-consuming. We
have added a column to the CSV report that now includes the date the
address was modified. As a leader, you can sort the spreadsheet and see
only those that have moved. It is our hopes that this will make mapping
legislative districts with members much easier! Membership Category We
updated the membership category list so you can run different reports
which can include specific member types. Want to send something to just
the student members in your affiliate? Simply click the type of report
you want to run, then under Membership Category, select “student” and
the report generated will contain only students. Want to run a list of
ALL members in your affiliate? You can either leave the Membership
Category list blank, or hold down the CTRL key and select them all.
Either way will generate the information you are looking for. |
